Why Project Closeout Is Still a Pain for the AECO — And How Cross-Platform Collaboration Can Fix It

ProjectReady & Procore Podcast – Automate, inform and reduce risk through connected workflows from ProjectReady on Vimeo.

Interoperability across multiple platforms means searching multiple systems for specific project content/communications. Managing all this content while staying on top of deadlines across multiple projects & struggling with user accessibility & governance is the chaos that a document controller deals with daily.

A way to manage content across multiple document repositories in a single user experience, as a single workflow, bound to one project ID. Providing a simple way to integrate the business tools you already own, to centrally manage communications & approval of content

With ProjectReady, document control is connected from the start & is as simple as filling out a form & adding files from SharePoint, BIM 360, BOX & Procore into a content cart. Assign the right content to the right member of your team, automatically create coversheets, track & audit approvals across your projects.

The chaos of orchestrating communication and collaboration between multiple resources and systems spanning companies and phases is a unique challenge in the AEC. Lose control of any of these variables and you’ve failed your primary charge to deliver quality, on time and on budget all while minimizing risk.

A system that creates a centralized location for all your project management and communications needs, integrated with the business tools you already know how to use, providing information management and control across tools, that is also easy to learn & use.

With ProjectReady, quickly build your project, know exactly what you have to do, take action, control content across systems, and communicate across your entire team, all in the context of your project.

In the AEC, IT has the unique challenge of supporting a project’s demands across multiple systems, managing security & governance for team members inside & outside their organization, to make sure that the content your company has created & owns is always in your control. With limited budget & resources, the more platforms and moving parts, makes this challenge that much more difficult.

A system that eliminates routine IT project administration through the automation of security, governance, & provisioning to provide one place for all your team’s project management & communication needs. A system that integrates the business tools you already know how to use, providing information management & control across your systems, & is easy to learn & use.

ProjectReady makes it easy to setup secured and standardized projects that pull information straight from accounting. Team members can be added and removed to the project, their accessibility to content addressed according to their role. And once the project is created, repositories in the project team’s preferred platforms are automatically unified and synchronized to a centralized project site on ProjectReady, so that people can create content and collaborate.

Wherever they actually work, a team works for a project and they need one place where they can communicate and collaborate on content.

ProjectReady makes it easy to stay connected by unifying the systems that make up a team member’s digital workplace.

Setup security in line with company standards, which then automate accessibility to the content that the team needs to view, review, sign, and approve.

Whether the project is just ramping up or nearing completion, get a clear picture of exactly what’s going on.

One project ID keeps content unified, so that every comment, file, related email, and task makes sense and is easy to find and act on.

With all a project’s content connected from the start by a project ID, and unified to a centralized project site, every member of the project team has a one pane view of a project’s content, as well as a clear understanding what they have to do next. The Dashboard displays project tasks, outstanding document-controlled packages, and even what emails or correspondences still require a follow up.

Every member of the project team has access to the tools they need to get their job done and visibility of what takes priority. From whatever window they’re working in, they can manage the distribution of content and its approval, measure an individual’s time against their tasks, and automatically produce punch lists, RFIs, RFPs, SOWs, and more. The challenges of interoperability across an extended team are eliminated so that there are no obstacles to taking action.

A centralized project site and single project ID number attributed to every piece on content eliminates chaos and ensures that company collateral is controlled across connected systems. With repositories built in SharePoint, BIM 360, Microsoft Teams, BOX, Outlook, and Bluebeam, no matter where a team member is working or what platform they’re using, registering content, submitting it for approval, and most importantly, finding and managing it, is done in a way that’s efficient and secured.

Every project starts in accounting. ProjectReady takes care of the rest, tying all content into context with one project ID.

Automatically generated collaboration channels are sorted not only by the project ID, but even further by subject or deliverable to ensure that project-centric communication is always kept in context. Emails and chats can easily be accessed, reviewed, and absorbed while meetings, which can be scheduled from any place provisioned by ProjectReady, can be just as easily referenced.